• Jul 21

    Versio Staff

    Case Study: Pacific Heart Institute

    by  Versio Staff

    Versio Case Study: Pacific Heart Institute & Services

    Migration of Legacy Data Helps Ease EHR Transition after Acquisition

    The Problem

    • Busy Cardiology clinic on Allscripts EHR was acquired by a large healthcare organization on an Epic EHR.
    • Needed to migrate clinical data for approximately 10,000 active patients.
    • Legacy data needed to be incorporated with data preexisting in the target system.
    • Nearly perfect accuracy required.
    • Highly inconsistent source data, making it extremely difficult to attain high accuracy rates with automated conversion.
    • Scope included 7 data sets (allergies, medications, active problems, past medical history, surgical history, family history),  plus some very detailed free-text comments.
    • Need to keep charts updated during the migration process, including keeping patient identifiers in sync as charts were  getting merged.
    • Very short project ramp-up time (2 months).

    VERSIO’s Solution

    • Versio worked quickly to accommodate the aggressive project schedule.
    • Assessed the condition of the client’s data and provided industry expertise and recommendations to assist client with  creating detailed business rules.
    • Utilized a customized setup of Versio’s robust migration platform to efficiently manage workflow.
    • Worked in tandem with client’s internal teams to keep MPI reconciliation in sync.
    • Manually reviewed every data point and made the appropriate selections in Epic, resolving all exceptions while  simultaneously reconciling the legacy data against preexisting data in Epic.
    • Used proprietary tools to prioritize charts according to daily appointments and by frequency of prior visits. Walk-in and  same-day appointments migrated stat.
    • Rigorous quality control employed throughout the project.

    The Results

    • Every milestone, including Go-Live, exactly on schedule.
    • 99.4% accuracy against source data.
    • Project completed within budget.
    • Exceeded productivity projections.
    • Data ready for providers, enhancing post-Go-Live productivity.
    • Very positive client feedback on Versio’s service and results.
    Posted in Case Studies