Versio Case Study: Pacific Heart Institute & Services
Migration of Legacy Data Helps Ease EHR Transition after Acquisition
The Problem
Busy Cardiology clinic on Allscripts EHR was acquired by a large healthcare organization on an Epic EHR.
Needed to migrate clinical data for approximately 10,000 active patients.
Legacy data needed to be incorporated with data preexisting in the target system.
Nearly perfect accuracy required.
Highly inconsistent source data, making it extremely difficult to attain high accuracy rates with automated conversion.
Scope included 7 data sets (allergies, medications, active problems, past medical history, surgical history, family history), plus some very detailed free-text comments.
Need to keep charts updated during the migration process, including keeping patient identifiers in sync as charts were getting merged.
Very short project ramp-up time (2 months).
VERSIO’s Solution
Versio worked quickly to accommodate the aggressive project schedule.
Assessed the condition of the client’s data and provided industry expertise and recommendations to assist client with creating detailed business rules.
Utilized a customized setup of Versio’s robust migration platform to efficiently manage workflow.
Worked in tandem with client’s internal teams to keep MPI reconciliation in sync.
Manually reviewed every data point and made the appropriate selections in Epic, resolving all exceptions while simultaneously reconciling the legacy data against preexisting data in Epic.
Used proprietary tools to prioritize charts according to daily appointments and by frequency of prior visits. Walk-in and same-day appointments migrated stat.
Rigorous quality control employed throughout the project.
The Results
Every milestone, including Go-Live, exactly on schedule.
99.4% accuracy against source data.
Project completed within budget.
Exceeded productivity projections.
Data ready for providers, enhancing post-Go-Live productivity.
Very positive client feedback on Versio’s service and results.
